Policies as rules
Accrual, carry-forward, encashment and negative-balance caps, notice period, maximum days and minimum service.
Leave management software
Leave management that follows your policy, not a register
Write each leave policy once. HRMS accrues balances every month, carries them forward at year end, caps encashment and shows managers the team calendar before they approve.
Monthly accrual and year-end carry-forward
Comp off, encashment and half days
Team leave calendar on every approval
Leave requests2 pending
Casual8.0
Earned12.5
Carry forward4.0
DMDeepak M.Earned · 5 days · balance after 7.5Pending
PSPriya S.Casual · half day · overlaps 1 teammatePending
- automatic accrual
- Monthly
- and restricted holidays built in
- Half days
- behind every balance
- Full ledger
- for leave, comp off and encashment
- 1 inbox
Why teams switch
Balances everyone trusts
Leave disputes start when nobody can explain a balance. In HRMS every balance has a ledger that traces back to the policy.
Context before approval
Managers see the balance, who else is away and the history before they decide.
No year-end scramble
Monthly accrual and year-end carry-forward run automatically.
Self-service for staff
Apply, cancel, appeal a rejection and see the full ledger without asking HR.
What is included
Every kind of leave, one set of rules
Leave connects to attendance, holidays and payroll, so a day off is counted once and correctly.
Apply and approve
- Half days, restricted holidays and CC
- Cancel and appeal a rejection
- Manager approval from the To Do inbox
- Leave and holiday calendars
Policies
- Accrual, carry-forward and encashment caps
- Notice period, maximum days, minimum service
- Required documents per leave type
- Allocations by grade, person or everyone, pro-rated
Comp off and encashment
- Comp off claims for extra days worked
- Encashment requests within the policy cap
- Balance adjustments with a reason
- Blocked dates for busy periods
Reports
- Leave report by type, team and period
- Balance ledger per person
- Upcoming leave on the home page
- Loss of pay passed to payroll
How it works
Up and running in three steps
- 1Create leave types
Casual, sick, earned or your own, each with its accrual and carry-forward rules.
- 2Allocate
By grade, person or everyone, pro-rated for joiners.
- 3Let it run
Balances accrue monthly and carry forward at year end without a spreadsheet.
Better together
Connected to the rest of your apps
Every XCodefix app shares people, companies and sign-in, so data entered once is used everywhere.
Can we set different leave policies for different grades?
Yes. Allocations can be made by grade, by person or for everyone, and are pro-rated for people who join mid-year.
Does it handle comp off?
Yes. Employees claim comp off for extra days worked, managers approve it, and the earned day is added to their balance.
How is unpaid leave handled in payroll?
Approved unpaid leave and absences flow into the payroll run as loss of pay, with a note explaining each figure.
Can employees see who else is on leave?
Yes. The attendance-and-leave calendar shows who else is away, and managers see team overlap on every approval.
Free 30-minute demo
Bring us your leave policy
Share your current policy document. We will show it running in HRMS, balances and all.
- Set up around your company, not a generic tour
- Help moving data from spreadsheets and other tools
- Already a customer? Sign in to your apps