Live today in every app
Every feature in XCodefix One
HRMS, Projects, Helpdesk, TeamTrack, Finance, AI Chat and One sign-in, listed in full. Anything still being built is on the roadmap.
HRMS HR software
The full employee journey, from careers page and assessments to attendance, leave, pay, performance and exit.
Home dashboard
- Yesterday, today and tomorrow: shift, holiday, leave, sign-in times, late minutes, timesheet hours and daily plan
- Attendance card with live clock, Sign In / Sign Out and month-to-date on-time %
- Leave balances and upcoming leave, with Apply Leave
- Reporting manager, team leads and department head
- Profile completeness, approvals to review, upcoming holidays
Attendance
- Browser sign-in checked by GPS radius and office network
- Office networks entered by HR or learned from GPS-confirmed sign-ins
- Work from home with a reason; other-office sign-ins confirmed and alerted
- Shifts with grace, half-day and full-day minutes; week-off rules
- Late-arrival and early-leave minutes
- Regularise and On Duty requests
- Team attendance, monthly sheet, CSV upload and sign-in location map
- Automatic sign-in and out from TeamTrack
Leave
- Half days, restricted holidays, CC, cancel and appeal
- Balances with a full ledger
- Comp off claims and encashment requests
- Leave types with accrual, carry-forward, encashment and negative-balance caps
- Allocations by grade, person or everyone, pro-rated
- Blocked dates, balance adjustments, several holiday lists
- Automatic monthly accrual and year-end carry-forward
Time and work
- Weekly timesheets against projects, billable or not
- Time review and team projects for managers
- Daily summary: a scheduled question with a digest for readers
- Daily work plan for today and tomorrow
Pay and expenses
- Expense claims with receipts, manager approval and mark paid
- Incentive plans paid through payroll or outside it
- Payslips with a download policy: free, ask HR or view only
- Payroll (early access): structures, monthly runs, LOP from attendance, bank payment file
- Tax declarations (early access) with proof upload
Hiring and assessments
- Staffing plans, openings, candidates and pipeline
- Careers page with email code and CV-first application
- Up to 3 questions generated from each CV; CV screening
- Interview rounds, scheduling, panel feedback, My Interviews
- Timed online tests with proctoring evidence and marking
- Offers that become employee records; referrals
Onboarding, records and exits
- 7-step company setup wizard
- Joining form with documents, autosave and secure link; HR verifies each field
- My information with self-edit per section
- Import, export and bulk invite employees
- Promotions, transfers and confirmations, future-dated
- Exits with clearance checklist and final settlement
Performance and engagement
- Quarterly KRA/KPI sheets and a yearly rating
- Manager reviews, feedback requests and appraisal cycles
- Quarterly appraisal desk with increment recommendations
- Recognition points, monthly allowance and leaderboard
- Engage: posts, announcements, kudos, groups and birthday posts
Documents, reports and admin
- Document Center and HR-approved letter requests
- To Do: one inbox for every approval
- 18 reports including absenteeism (Bradford score) and workforce analytics
- Departments, designations, grades, locations, shifts, roles and permissions
- Email templates, your own outgoing mail server, WhatsApp reports
- Drivers and vehicles with licence expiry tracking; audit log
Projects Project management (PMS)
Plans, tasks, time, clients and reports for teams doing client work, with a mode built for SEO and digital agencies.
Two ways to work
- Standard mode: Kanban, Scrum or Simple projects
- SEO Agency mode: pods, client work, boards by work type
- Company skins, including a Jira-style look
- Menu layout: expanded or icons-only
Today dashboard
- Focus list, this week's hours and today's plan
- Pod strip with every client's month state
- Reports to send and who has acknowledged today's plan
- All pods side by side for managers
Plan and My plan
- Plan work on many people's days at once, 5 working days ahead
- Mandatory items with a note; move or remove
- Acknowledge one by one or all at once
- Done, Not done today or Move; carry forward with age
Tasks, boards and time
- Lists by phase, inline editing, side panel and quick-add
- Steps that roll up; comments and pasted screenshots
- Kanban with WIP limits; My board; saved views
- One-click timer, "1h 30m" entries, weekly timesheet, bulk approvals
Clients
- Directory with search by name, old spelling, code or website
- Grades A–E, pods, account managers, contracts
- Monthly SEO figures charted per client
- Encrypted credential vault with audited reveals
Projects and requests
- Client Work and Other Approved Work; cards or table
- Templates and a template editor
- Insights: throughput, cumulative flow, lead time, burndown, velocity
- Scrum sprints; monthly retainer cycle starting on the 1st
- Requests from New to Closed; Client role with its own home
Reports and admin
- Delivery, utilisation, workload, time and project health
- Client health score, renewals and report calendar
- Report book as PDF and Excel
- Leavers' work handover with undo; owner-only View as; audit log
Helpdesk Ticketing and SLA
Client support with SLA timers and a portal, plus an internal desk for HR, IT and admin.
Home
- Tiles: My tickets, To accept, Unassigned, Overdue, Due today, Waiting
- Needs attention and customers waiting lists
- 30-day service card with on-time % and satisfaction
- Team load table
Client tickets
- 11 views, search, 9 filters, urgency sorting
- Bulk actions on up to 200 tickets; keyboard shortcuts
- Notes, @mentions, saved replies, attachments, tags
- Merge, spam blocking, link a PMS task
- Log tickets from phone, WhatsApp, email or chat
Routing and SLA
- Pod, then service team, then default team
- Lead accepts, automatic or open queue; skips Away and on leave
- SLA targets per priority on HRMS working hours
- Warnings, breaches, L1/L2 escalation and SLA history
Customer portal
- Password-free sign-in with a 6-digit code
- Promised reply time; track, reply, resolve, reopen
- Great / OK / Not good ratings
- Open to anyone or known contacts only
Internal tickets
- 8 teams, about 80 categories and 390 sub-categories
- Auto-assignment that skips people on leave
- POSH and anonymous whistleblower tickets
- Queues, exports and an oversight report
Reports and admin
- KPIs and breakdowns with CSV download
- SLA compliance in CSV or JSON
- Email log with retries; automation for reminders and auto-close
- Roles: Owner, Admin, Team lead, Agent, Viewer; audit log
TeamTrack Time tracking
A Windows desktop app that records the working day, and a web app that shows it against the plan.
My day
- Worked, active vs idle, breaks, productive %, on plan %, start time
- Colour-coded timeline of every stretch
- Planned and done with time used vs planned
- Apps and sites, screenshots, breaks; side by side with HRMS attendance
Desktop app
- Today window with Start, Pause, Done and Complete
- Floating widget; tray menu for breaks and End my day
- Return-from-idle prompt; works offline
- Reminders, announcements, one-to-one and group messages
- Self-installing updates
Team leads
- Live board every 30 seconds
- People list, screenshot gallery, offline-time approvals
- 10 alert types with email and daily/weekly summaries
- Announcements with acknowledgement tracking
- 12 reports with CSV export
Admin
- Tracking and screenshot policy per company, team or person
- Break categories and apps & sites rules
- Devices: install codes, silent install, remote update and removal
- Message retention, desktop releases and audit log
Finance Billing and collections
What clients owe, what came in and who is chasing it, from sold work to verified payments and renewals.
Today desk
- Follow up today: due and late clients for each person
- Log a call, WhatsApp, email or visit with its outcome, on the same line
- Promises to pay with an amount and a date, marked kept or broken
- Work finished in Projects that is not billed yet
- Payments waiting for Accounts and renewals coming up
Clients
- Client page with statement, projects and retainers, payments, invoices, follow-ups, sites and contacts
- Printable client statement
- Matched to the Projects client master, old spellings included
- Who chases each client: Finance owner, account manager or pod lead
Projects and retainers
- Advance and phases that must add up to the project value
- Retainers that raise one bill a month
- Due now, not yet due and advances kept apart
- Status from Projects on every project; retainer grid with report-sent
Payments
- Record a payment with mode, account, who collected it and proof
- Accounts verifies or rejects each payment
- Cash and personal accounts stay "to deposit" until banked
- Barter and write-offs need the owner's approval
Domains and hosting
- Renewal list with domain expiry and the date a lapsed domain is deleted
- Hosted sites, packages and suspended accounts from your hosting servers
- Down or suspended sites flagged
- Renewals linked to the client who pays
Reports and admin
- Receivables ageing, collections by month, mode and account
- Six-month cash forecast and retainer revenue
- Who is chasing: clients, dues and follow-ups per person
- Data health, spreadsheet import with a review page, audit log
- Roles: owner, admin, accounts, collections, pod lead, viewer
AI Chat & Studio AI for teams
A safe, budgeted AI assistant for every employee, and a browser studio for web developers.
AI Chat
- Auto model choice or Eco, Balanced and Power tiers
- Files, images and web search with sources
- Prompt coach, wizard and 36 ready-made prompts
- Cost and footprint on every answer
- Ask AI button inside the other apps
Safety and budgets
- Passwords, keys, Aadhaar, PAN and card numbers removed before sending
- Use policy accepted before first use
- Monthly budget with manager-approved top-ups
- Learn: six lessons with quizzes; weekly digest
Studio
- Browser editor on the VS Code engine
- Previews on phone, tablet and desktop
- SEO, accessibility, link and speed checks before submit
- Review, release and roll back; VS Code gateway
Admin
- Hosting backups to a private GitHub repository
- Site-is-live checks and file-change alerts
- AI spend by department, company, client and model
- Flagged messages, budgets, models and widget sites
One Single sign-on
One sign-in, one launcher and one screen for access to every app.
For everyone
- Sign in once; keep me signed in on trusted devices
- Pick your company when one login covers several
- Launcher with only your company's apps
- Single-use links that expire in 60 seconds
Security
- Sessions end after 30 minutes idle or 12 hours
- Account status re-checked every 5 minutes
- Failed sign-ins slowed, then locked
- Audited "Log in as" for support
Administration
- People & access: every role in every app on one screen
- Bulk changes, deactivate and reactivate, one-time sign-in links
- Companies and sub-companies; apps on or off per company
- Custom web addresses and brand colours
In every app
The same top bar, help and support tools everywhere, so people learn the layout once.
- App launcher and company switcher in every app
- Quick Links: search every page and star up to 12 favourites
- Notifications bell with unread marker
- Help button: report a problem (P1–P4) or request a feature, with a screen capture
- My support requests with replies by email
- Automatic error reporting to the support desk
- Company branding and colour theme
- "Viewing as" banner whenever an admin views as someone else
Free 30-minute demo
Want to see these features working together?
Pick the apps you care about and we will show them set up for your company.
- Set up around your company, not a generic tour
- Help moving data from spreadsheets and other tools
- Already a customer? Sign in to your apps