Attendance without a machine
People sign in from the browser. GPS radius and office networks decide whether it counts as the office, work from home or another branch.
XCodefix HRMS
HRMS software your whole company actually uses
Attendance, leave, payroll, hiring, onboarding, performance and exits in one portal. Employees sign in from the browser, managers approve from one inbox, and HR stops rebuilding spreadsheets at month end.
Attendance checked by GPS and office network
Leave balances that follow the policy
Works for several group companies
My dashboard3 to approve
Leave balance12.5
Present today48
On time94%
PSPriya S.Casual leave · 12–13 NovPending
RKRahul K.Regularisation · 09 NovApproved
ANAnita N.Work from home · 14 NovApproved
- one record for the whole employee journey
- Hire → exit
- to set up a new company
- 7 steps
- HR, attendance and payroll reports
- 18
- for every approval a manager owes
- 1 inbox
Why teams switch
Built for the HR work that repeats every week
Most HR teams in growing companies run on a mix of a biometric device, a leave register and a payroll sheet. HRMS replaces all three with one record per person.
Leave that settles itself
Write the policy once. Accruals, carry-forward, encashment caps and half days follow it without a manual ledger.
Pay that shows its working
Loss of pay is worked out from attendance and approved leave, with a note against every figure, before a run is finalised.
Every role sees its own day
Employees, managers and HR each land on a home page built for what they need to do today.
What is included
Everything HR needs, from first interview to final settlement
Turn modules on as you need them. Each one shares the same people, departments, shifts and holidays.
Attendance
- Browser sign-in checked by GPS radius and office network
- Office networks learned from GPS-confirmed sign-ins
- Shifts with grace, half-day and full-day minutes
- Week-off rules such as Sunday plus 2nd or 4th Saturday
- Regularise and On Duty requests with manager approval
- Automatic sign-in and out from the TeamTrack desktop app
Leave and holidays
- Half days, restricted holidays, CC and appeals
- Comp off claims and leave encashment
- Accrual, carry-forward and negative-balance caps
- Allocations by grade, person or everyone, pro-rated
- Several holiday lists and blocked dates
Pay and expenses
- Salary components, structures and assignments
- Monthly runs: draft, compute, finalise, publish payslips
- Loss of pay from attendance and approved leave
- Expense claims with receipts and approvals
- Incentive plans, paid through payroll or outside it
Hiring
- Public careers page with CV-first applications
- Up to 3 questions generated from each CV
- Interview rounds, panels and feedback
- Timed online assessments with proctoring evidence
- Offers that become employee records
Onboarding and exits
- Joining form with documents and a secure share link
- HR verifies each field before it is saved
- Promotions, transfers and confirmations, future-dated
- Exit clearance checklist and final settlement
Performance and engagement
- Quarterly KRA/KPI sheets and a yearly rating
- Appraisal desk with increment recommendations
- Recognition points, leaderboard and Engage posts
- Automatic birthday posts
How it works
Up and running in three steps
- 1Set up the company
A 7-step wizard covers branding, departments, designations, locations, shifts and leave types.
- 2Invite your people
Import employees from CSV or invite them in bulk. Each one completes their own joining form.
- 3Run the month
Attendance, leave and approvals flow in daily. At month end the payroll run reads them, not a spreadsheet.
Better together
Connected to the rest of your apps
Every XCodefix app shares people, companies and sign-in, so data entered once is used everywhere.
Do we need a biometric device for attendance?
No. People sign in from the browser. HRMS checks their GPS position against each office radius and recognises office networks, so a sign-in is marked office, work from home or another branch automatically.
Can one HRMS run several group companies?
Yes. Each company keeps its own settings, offices, leave policies and branding. People who work across companies switch with one click, and management roles can see the whole group.
Is payroll included?
Payroll is in early access: salary structures, monthly runs, loss of pay from attendance and payslips work today. Statutory deductions such as PF, ESI, PT and TDS are being completed. See the roadmap for the latest status.
How long does it take to go live?
The company setup wizard takes minutes. Most of the time goes into importing employees and writing leave policies, which we help with during onboarding.
Can employees see and edit their own records?
Yes. HR chooses, section by section, whether employees can edit directly, need HR approval, or can only view.
Free 30-minute demo
See HRMS with your own policies
Tell us your team size and how you run attendance today. We will walk you through HRMS set up the way your company works.
- Set up around your company, not a generic tour
- Help moving data from spreadsheets and other tools
- Already a customer? Sign in to your apps