Joiners do the typing
Personal, bank, statutory and family details, with documents and autosave.
Onboarding and offboarding
Onboarding that is finished before day one
New joiners fill their own joining form, upload documents and see their onboarding checklist. HR verifies each field. When someone leaves, the exit runs through a clearance checklist and a final settlement.
Joining form with documents and autosave
HR verifies field by field
Exit clearance and final settlement
Joining form4 of 5 done
Personal detailsVerified
Bank and statutoryVerified
FamilyVerified
Education documentsSent back
Photo and IDUploaded
- to complete the joining form
- Secure link
- HR verification
- Field by field
- promotions and transfers
- Future-dated
- in every final settlement
- 3 parts
Why teams switch
The paperwork, done once and done right
Joining documents collected over email get lost. A joining form with verification gives HR a complete record from the start.
HR checks each field
Approve or send back individual fields, and choose what joiners are asked for.
Changes on the right date
Promotions, transfers and confirmations are entered ahead and applied overnight.
Clean exits
A clearance checklist and final settlement covering days worked, leave encashment and notice shortfall.
What is included
Joining, changes and leaving
Every stage of the employee record in one place, with an audit trail.
Joining
- Joining form with documents and autosave
- Secure share link for the new joiner
- My Onboarding checklist
- What we ask for, set by HR
Employee records
- Personal, bank, statutory, family and employment details
- Self-edit per section: direct, HR approval or locked
- Profile change approvals
- CSV import and export, bulk invite
Movements
- Promotions, transfers and confirmations
- Future-dated, applied automatically
- People on notice and confirmations due
- Full history per person
Exits
- Clearance checklist
- Final settlement
- Leave encashment and notice shortfall
- Access closes across every app
How it works
Up and running in three steps
- 1Send the link
The new joiner gets a secure link to their joining form and checklist.
- 2Verify
HR verifies each field and document, and the record is complete before day one.
- 3Keep it current
Movements and exits update the same record, with access closed everywhere on the last day.
Better together
Connected to the rest of your apps
Every XCodefix app shares people, companies and sign-in, so data entered once is used everywhere.
Can new joiners fill the form before their first day?
Yes. They receive a secure link to their joining form, can save as they go, and upload documents before they start.
What does HR verify?
Each field and document individually. HR can approve or send back a single field without rejecting the whole form, and decides what joiners are asked for.
How is final settlement calculated?
From days worked, leave encashment and any notice shortfall, alongside a clearance checklist for the exit.
What happens to app access when someone leaves?
Disabling the employee closes their access in every app through One, and apps re-check account status every 5 minutes.
Free 30-minute demo
Give your next joiner a better first week
We will show you the joining form, verification and the exit flow with sample data.
- Set up around your company, not a generic tour
- Help moving data from spreadsheets and other tools
- Already a customer? Sign in to your apps